Important Deadlines

Service

Deadline

Ordering and Forms

Gielissen (General Show Contractor)

Audio Visual Equipment
Carpet and Floorcoverings
Furniture, Plants and Décor
Graphics and Printing
Internet Connections
Lighting and Wall Sockets
Main Connections and Electrics
Rigging
Security Staff
Shell Scheme including fascia nameboard
Stand Cleaning and Waste Disposal
Temp Staff (Hostesses)
Water Connections

Early Bird Rate Deadline: Wednesday, 15th April 2026

Regular Rate Deadline: Wednesday, 13th May 2026

Webshop Closed: Monday, 8th June 2026

After this date, orders are via email only. 
See Page 7 for contact details. 
Delivery depends on availability of materials and/or ability to produce.

Gielissen Exhibitor Webshop

Team Ahoy Catering

Stand Catering

Standard Rate Deadline: Orders placed up to and including Thursday, 14th May 2026

Late Rate Applies: From Friday, 15th May 2026 until the final day of the exhibition

Registration Form: Team Ahoy Catering Webshop

(Both new and returning exhibitors are required to fill in Registration Form to access services)

Account Login: Team Ahoy Catering Webshop

Tailor-made Catering

Deadline: Tuesday, 19th May 2026

Email directly

DSV (Formerly known as DB Schenker)

Delivery and Freight
Forklifts and Material Handling
Shipping and Storage

Traffic Management Booking Live: Monday, 11th May 2026 from 12:00 midday 

Advanced Warehouse Deadline: Wednesday, 10th June 2026

Registration Form: Vehicle Registration System

Essential Events

Space Only Stand Plan Assessment

Deadline: Monday, 27th April 2026

Exhibitor Space Only Contractor Undertaking Form
Risk Assessment
Method Statement

Each form to be submitted with stand drawings - Email Directly

HotelMap

Exhibitor Accommodation

For Individual and Group Bookings

HotelMap Nearby Hotel Options

Exhibitor Registration

Badge Registration

Pre-show or onsite registration available

Exhibitor Registration Link will be released shortly.

Visit by GES

Lead Retrieval

Single‑device use or unlimited devices

Purchase Lead Capture License

InEvexco

Insurance

ASAP

A unique link to upload certificate to portal will be sent from InEvexco.