The world’s largest project cargo and breakbulk event

Exhibitor Manual

 

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Dear Exhibitor, 

Welcome to Breakbulk Europe 2023!

We’re delighted that you will be exhibiting with us at Breakbulk Europe 2023 from 6th to 8th June 2023 at Rotterdam Ahoy in Rotterdam, Netherlands.

Breakbulk Europe brings industry professionals together from across the supply chain and at the heart of our community are the decision-makers; EPCs, manufacturers, logistics and procurement executives.

We understand it takes a lot to co-ordinate your stand, for this reason that we’ve created this Exhibitor Manual; a one-stop-guide containing all the vital information you need to exhibit at the show

Please take time to read through all the information and instructions provided including official contractor contacts on page 5 and important deadlines listed on page 6.

A little time spent now coordinating your participation will save you last minute inconvenience and unnecessary expense. Please keep an eye out for the ordering deadlines as the prices do increase significantly after the deadlines have passed.

Please feel free to contact the Breakbulk Support at any time if you have any queries regarding manual or your stand. Their contact details are:
Email:
breakbulksupport@breakbulk.com
Telephone: +44 20 3855 9560

EVENT TIMETABLE:

REGISTRATION
Dates Hall Open Times Schedule
Monday 5th June 2023 Plaza - near entrance 12:00 - 18:00
Tuesday 6th June 2023 Plaza - near entrance 08:00 - 20:00
Wednesday 7th June 2023 Plaza - near entrance 08:00 - 18:00
Thursday 8th June 2023 Plaza - near entrance 08:00 - 16:00
EXHIBITION OPEN DAYS
Tuesday 6th June 2023 17:00 - 20:00 17:00 - 20:00
(17:00 Welcome Reception)
Wednesday 7th June 2023 08:00 - 19:00 10:00 - 18:00
Thursday 8th June 2023 09:00 - 16:00 10:00 - 16:00
Exhibitors can access the halls one hour before the show commences
 

Please ensure you do not leave products or personal items unattended during Breakdown. The organiser cannot be held responsible for any items left unattended after this time. Any equipment/ products left will be removed at the exhibitor’s expense.
 
OFFICIAL CONTRACTOR CONTACTS:
 
Service Contact Information
Gielissen

Audio Visual Equipment
Electrical Main Connections
Shell Scheme Electrical & Lighting Package
Fascia Text & Logos
Floorcovering
Flowers & Plant Decoration
Furniture
Hostesses
Internet Connections
Lighting
Manpower
Optional Stand Additions
Printing & Graphics
Rigging
Security Staff
Stand Cleaning
Wall Sockets
Water Connections & Compressed Air
Waste
Exhibition and Event Coordinator
Email: breakbulk@gielissen.nl
Telephone: +31 40 235 3820

Space Only Stands - Owen Barendregt
Email: owen.barendregt@gielissen.nl
Telephone: +31 20 581 1411
Mobile: +31 6 5156 5136

 
Essential Events

Space Only Stand Plan Assessment
Lynn Hanstock
Email: lhanstock@essentialevents.co.uk
Telephone: +44 1926 470 100
 
Team Ahoy Catering

Event Catering
Hospitality Staff
Team Ahoy Catering
Email: standcatering@ahoy.nl
Telephone: +31 10 29 33 372
** Number only operational during event days

Tailor-made catering:

Email: cateringsales@ahoy.nl
DB Schenker

Delivery & Freight
Forklifts
Material Handling
Shipping & Storage
Tony Miles
Email: fairs.rotterdam@dbschenker.com
Telephone: +31 10 494 0100
 
Event Express

Exhibitor Accommodation
Event Express
Email: reservations@eventexpressuk.com
Telephone: +44 1905 732 737
InEvexco

Insurance
InEvexco
Email: exhibitor@inevexco.co.uk
Telephone: +44 173 275 7630
Website: https://www.inevexco.co.uk/
 

 

 
IMPORTANT DEADLINES:
 
Service Deadline Ordering & Forms
     
Gielissen
Audio Visual Equipment
Electrical Main Connections
Shell Scheme Electrical & Lighting Package
Fascia Text & Logos
Floorcovering
Flowers & Plant Decoration
Furniture
Hostesses
Internet Connections
Lighting
Manpower
Optional Stand Additions
Rigging
Security Staff
Stand Cleaning
Wall Sockets
Water Connections & Compressed Air
Waste
Early Bird Deadline: Wednesday 5th April 2023
After this deadline, a 25% surcharge is applicable

Regular Deadline: Wednesday 17th May 2023
After this deadline, a 40% surcharge is applicable (over the early bird deadline)
In addition for rigging, hostesses, security and manpower availability can’t be guaranteed

Exhibitor Webshop Closed: Wednesday 31st May 2023
After this date, it is only possible to order onsite with limited items available

 
Gielissen Exhibitor Webshop
Graphics
 
Graphics Deadline: Monday 8th May 2023
After Tuesday 23rd May 2023 the cost will increase by 50% for full colour fabric and 20% for other graphics

Final Graphics Deadline: Wednesday 31st May 2023
After this deadline, costs will increase by 100%
Gielissen Exhibitor Webshop
Team Ahoy Catering
Stand Catering
Tailor-made Catering
Early Bird Deadline: 31st January to 1st March 2023
Standard Deadline: 1st March to 10th May 2023
Final Rate Deadline: 10th May to 6th June 2023
Registration Form: Team Ahoy Catering Webshop
(New Registrations Only)
Account Login: Team Ahoy Catering Webshop
(Accessible After Registration)
DB Schenker
Delivery & Freight
Forklifts
Material Handling
Shipping & Storage
Traffic Management Booking Live:
Monday 1st May 2023
Advanced Warehouse Deadline:
Wednesday 31st May 2023
Registration Form: Vehicle Registration System
(New Clients Only)
Account Login: Vehicle Registration System
(Existing Clients Only)
Essential Events
Space Only Stand Plan Assessment Friday 21st April 2023 Exhibitor Space Only Form
Risk Assessment Form
Method Statement Form
Each form to be submitted with stand drawings - Email Directly
Event Express
Exhibitor Accommodation Friday 5th May 2023 Event Express Booking Link
InEvexco
Insurance ASAP You have been sent a unique link to upload the certificate to portal.


VENUE INFORMATION:
Venue Name: Rotterdam Ahoy
Address: Ahoyweg 10, 3084 BA Rotterdam, Netherlands
Halls: 1 & 2

HOTEL INFORMATION:
Hotel accommodations have been arranged for all visitors and exhibitors during Breakbulk Europe 2023. Please visit the Event Express Booking Link page for more information.