Exhibitor Manual
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Dear Exhibitor,
Welcome to Breakbulk Europe 2023!
We’re delighted that you will be exhibiting with us at Breakbulk Europe 2023 from 6th to 8th June 2023 at Rotterdam Ahoy in Rotterdam, Netherlands.
Breakbulk Europe brings industry professionals together from across the supply chain and at the heart of our community are the decision-makers; EPCs, manufacturers, logistics and procurement executives.
We understand it takes a lot to co-ordinate your stand, for this reason that we’ve created this Exhibitor Manual; a one-stop-guide containing all the vital information you need to exhibit at the show
Please take time to read through all the information and instructions provided including official contractor contacts on page 5 and important deadlines listed on page 6.
A little time spent now coordinating your participation will save you last minute inconvenience and unnecessary expense. Please keep an eye out for the ordering deadlines as the prices do increase significantly after the deadlines have passed.
Please feel free to contact the Breakbulk Support at any time if you have any queries regarding manual or your stand. Their contact details are:
Email: breakbulksupport@breakbulk.com
Telephone: +44 20 3855 9560
EVENT TIMETABLE:
| REGISTRATION | ||
| Dates | Hall Open Times | Schedule |
| Monday 5th June 2023 | Plaza - near entrance | 12:00 - 18:00 |
| Tuesday 6th June 2023 | Plaza - near entrance | 08:00 - 20:00 |
| Wednesday 7th June 2023 | Plaza - near entrance | 08:00 - 18:00 |
| Thursday 8th June 2023 | Plaza - near entrance | 08:00 - 16:00 |
| EXHIBITION OPEN DAYS | ||
| Tuesday 6th June 2023 | 17:00 - 20:00 | 17:00 - 20:00 (17:00 Welcome Reception) |
| Wednesday 7th June 2023 | 08:00 - 19:00 | 10:00 - 18:00 |
| Thursday 8th June 2023 | 09:00 - 16:00 | 10:00 - 16:00 |
| Exhibitors can access the halls one hour before the show commences | ||
Please ensure you do not leave products or personal items unattended during Breakdown. The organiser cannot be held responsible for any items left unattended after this time. Any equipment/ products left will be removed at the exhibitor’s expense.
OFFICIAL CONTRACTOR CONTACTS:
| Service | Contact Information |
| Gielissen Audio Visual Equipment Electrical Main Connections Shell Scheme Electrical & Lighting Package Fascia Text & Logos Floorcovering Flowers & Plant Decoration Furniture Hostesses Internet Connections Lighting Manpower Optional Stand Additions Printing & Graphics Rigging Security Staff Stand Cleaning Wall Sockets Water Connections & Compressed Air Waste |
Exhibition and Event Coordinator Email: breakbulk@gielissen.nl Telephone: +31 40 235 3820 Space Only Stands - Owen Barendregt Email: owen.barendregt@gielissen.nl Telephone: +31 20 581 1411 Mobile: +31 6 5156 5136 |
| Essential Events Space Only Stand Plan Assessment |
Lynn Hanstock Email: lhanstock@essentialevents.co.uk Telephone: +44 1926 470 100 |
| Team Ahoy Catering Event Catering Hospitality Staff |
Team Ahoy Catering Email: standcatering@ahoy.nl Telephone: +31 10 29 33 372 ** Number only operational during event days Tailor-made catering: Email: cateringsales@ahoy.nl |
| DB Schenker Delivery & Freight Forklifts Material Handling Shipping & Storage |
Tony Miles Email: fairs.rotterdam@dbschenker.com Telephone: +31 10 494 0100 |
| Event Express Exhibitor Accommodation |
Event Express Email: reservations@eventexpressuk.com Telephone: +44 1905 732 737 |
| InEvexco Insurance |
InEvexco Email: exhibitor@inevexco.co.uk Telephone: +44 173 275 7630 Website: https://www.inevexco.co.uk/ |
IMPORTANT DEADLINES:
| Service | Deadline | Ordering & Forms |
| Gielissen | ||
| Audio Visual Equipment Electrical Main Connections Shell Scheme Electrical & Lighting Package Fascia Text & Logos Floorcovering Flowers & Plant Decoration Furniture Hostesses Internet Connections Lighting Manpower Optional Stand Additions Rigging Security Staff Stand Cleaning Wall Sockets Water Connections & Compressed Air Waste |
Early Bird Deadline: Wednesday 5th April 2023 After this deadline, a 25% surcharge is applicable Regular Deadline: Wednesday 17th May 2023 After this deadline, a 40% surcharge is applicable (over the early bird deadline) In addition for rigging, hostesses, security and manpower availability can’t be guaranteed Exhibitor Webshop Closed: Wednesday 31st May 2023 After this date, it is only possible to order onsite with limited items available |
Gielissen Exhibitor Webshop |
| Graphics |
Graphics Deadline: Monday 8th May 2023 After Tuesday 23rd May 2023 the cost will increase by 50% for full colour fabric and 20% for other graphics Final Graphics Deadline: Wednesday 31st May 2023 After this deadline, costs will increase by 100% |
Gielissen Exhibitor Webshop |
| Team Ahoy Catering | ||
| Stand Catering Tailor-made Catering |
Early Bird Deadline: 31st January to 1st March 2023 Standard Deadline: 1st March to 10th May 2023 Final Rate Deadline: 10th May to 6th June 2023 |
Registration Form: Team Ahoy Catering Webshop (New Registrations Only) Account Login: Team Ahoy Catering Webshop (Accessible After Registration) |
| DB Schenker | ||
| Delivery & Freight Forklifts Material Handling Shipping & Storage |
Traffic Management Booking Live: Monday 1st May 2023 Advanced Warehouse Deadline: Wednesday 31st May 2023 |
Registration Form: Vehicle Registration System (New Clients Only) Account Login: Vehicle Registration System (Existing Clients Only) |
| Essential Events | ||
| Space Only Stand Plan Assessment | Friday 21st April 2023 | Exhibitor Space Only Form Risk Assessment Form Method Statement Form Each form to be submitted with stand drawings - Email Directly |
| Event Express | ||
| Exhibitor Accommodation | Friday 5th May 2023 | Event Express Booking Link |
| InEvexco | ||
| Insurance | ASAP | You have been sent a unique link to upload the certificate to portal. |
VENUE INFORMATION:
Venue Name: Rotterdam Ahoy
Address: Ahoyweg 10, 3084 BA Rotterdam, Netherlands
Halls: 1 & 2
HOTEL INFORMATION:
Hotel accommodations have been arranged for all visitors and exhibitors during Breakbulk Europe 2023. Please visit the Event Express Booking Link page for more information.
